{"id":3021,"date":"2020-09-04T14:25:37","date_gmt":"2020-09-04T12:25:37","guid":{"rendered":"https:\/\/orangeacademy.cz\/clanky\/?p=3021"},"modified":"2020-08-22T17:53:28","modified_gmt":"2020-08-22T15:53:28","slug":"prijem-a-archivace-dokumentu","status":"publish","type":"post","link":"https:\/\/orangeacademy.cz\/clanky\/prijem-a-archivace-dokumentu\/","title":{"rendered":"Jak ve firm\u011b evidovat smlouvy? P\u0159\u00edjem a archivace dokument\u016f"},"content":{"rendered":"<p><strong>Vr\u0161\u00ed se v\u00e1m na stole faktury, smlouvy a p\u0159\u00edchoz\u00ed po\u0161ta? V\u00edte jak\u00e9 jsou ve firm\u011b intern\u00ed sm\u011brnice? M\u00e1te citliv\u00e9 dokumenty ulo\u017een\u00e9 na bezpe\u010dn\u00e9m m\u00edst\u011b? Zn\u00e1te pravidla archivace dokument\u016f? Porad\u00edme v\u00e1m, jak na smlouvy a korespondenci od A do Z.<\/strong><\/p>\n<h2>Jak na efektivn\u00ed \u0159\u00edzen\u00ed a spr\u00e1vu dokument\u016f?<\/h2>\n<p>Jestli\u017ee do firmy jak\u00fdmkoliv zp\u016fsobem doraz\u00ed dokument, je zapot\u0159eb\u00ed zn\u00e1t <strong>pravidla pro p\u0159\u00edjem a evidov\u00e1n\u00ed korespondence<\/strong>, smluv a dal\u0161\u00edch firemn\u00edch listin. V\u011bt\u0161inou m\u00e1 p\u0159\u00edchoz\u00ed po\u0161tu na starost ur\u010den\u00fd pracovn\u00edk, nej\u010dast\u011bji se ve firm\u011b jedn\u00e1 o <a href=\"https:\/\/orangeacademy.cz\/kurzy-ucetnictvi\/rekvalifikacni-kurz-asistentka\" target=\"_blank\" rel=\"noopener noreferrer\">asistentku<\/a> nebo sekret\u00e1\u0159ku. Dokument m\u016f\u017ee p\u0159ij\u00edt po\u0161tou, e-mailem, datovou schr\u00e1nkou nebo jej odes\u00edlatel m\u016f\u017ee s\u00e1m doru\u010dit p\u0159\u00edmo na recepci spole\u010dnosti, p\u0159\u00edpadn\u011b jej p\u0159edat zodpov\u011bdn\u00e9 osob\u011b.<\/p>\n<p>N\u00e1sledovn\u011b je nutn\u00e9 dan\u00fd <strong>dokument zaevidovat, p\u0159edat jin\u00e9mu zam\u011bstnanci, r\u016fzn\u011b s\u00a0n\u00edm d\u00e1le pracovat a archivovat jej<\/strong>. Rozhodn\u011b nen\u00ed ide\u00e1ln\u00ed takou listinu polo\u017eit na pracovn\u00ed st\u016fl \u010dlov\u011bka, kter\u00fd by m\u011bl na p\u00edsemnost rychle reagovat, m\u016f\u017ee se st\u00e1t \u017ee bude trvat p\u0159\u00edli\u0161 dlouho, a\u017e se doty\u010dn\u00fd k\u00a0vy\u0159\u00edzen\u00ed dostane. M\u016f\u017ee n\u00e1hle onemocn\u011bt, vz\u00edt si dovolenou nebo jej p\u0159ehl\u00e9dne \u010di zalo\u017e\u00ed mezi jin\u00e9 pap\u00edry.<\/p>\n<h2>Spisov\u00e1 slu\u017eba v\u00e1m u\u0161et\u0159\u00ed \u010das i nervy<\/h2>\n<p>Jak by m\u011bla vypadat spr\u00e1vn\u00e1 cesta p\u0159ijat\u00e9 <a href=\"https:\/\/orangeacademy.cz\/clanky\/obchodni-a-uredni-korespondence\/\" target=\"_blank\" rel=\"noopener noreferrer\">korespondence<\/a> p\u0159edt\u00edm ne\u017e p\u0159ijde na \u0159adu archivace dokument\u016f? Sekret\u00e1\u0159ka ve spole\u010dnosti dokument p\u0159ijme je-li v\u00a0ti\u0161t\u011bn\u00e9 podob\u011b. \u00a0Po otev\u0159en\u00ed ob\u00e1lky jej <strong>naskenuje a ulo\u017e\u00ed do syst\u00e9mu<\/strong>. Pap\u00edrov\u00e1 podoba m\u016f\u017ee b\u00fdt pot\u00e9 archivov\u00e1na. V\u00fdhoda spo\u010d\u00edv\u00e1 v\u00a0tom, \u017ee se ji\u017e s\u00a0klasickou pap\u00edrovou verz\u00ed nemanipuluje, nepovaluje se nikde po stole, nebo nen\u00ed zalo\u017een\u00e1 v\u00a0po\u0159ada\u010d\u00edch. Nehroz\u00ed tak ztr\u00e1ta nebo jej\u00ed znehodnocen\u00ed, nap\u0159. kdy\u017e byste danou listinu omylem polili k\u00e1vou atd.<\/p>\n<blockquote><p><em>Tip! V\u00fdjimku tvo\u0159\u00ed smlouvy ur\u010den\u00e9 k\u00a0podpisu a n\u00e1sledn\u00e9 zasl\u00e1n\u00ed zp\u011bt adres\u00e1tovi.<\/em><\/p><\/blockquote>\n<p>Nyn\u00ed se pracuje pouze s\u00a0elektronickou verz\u00ed korespondence. V\u00a0syst\u00e9mu si m\u016f\u017eete sami nastavit <strong>pravidla pro zach\u00e1zen\u00ed s\u00a0p\u00edsemnostmi<\/strong>, p\u0159\u00edpadn\u011b m\u016f\u017eete vyu\u017e\u00edt software pro tento \u00fa\u010del ur\u010den\u00fd. V\u00edce se k\u00a0tomu dozv\u00edte pozd\u011bji v\u00a0tomto \u010dl\u00e1nku.<\/p>\n<p>Dodr\u017eujte pravidla pro rozd\u011blov\u00e1n\u00ed, zpracov\u00e1v\u00e1n\u00ed a odes\u00edl\u00e1n\u00ed korespondence, smluv a dal\u0161\u00edch firemn\u00edch dokument\u016f. K\u00a0tomu slou\u017e\u00ed vnit\u0159n\u00ed p\u0159edpisy spole\u010dnosti. Tak m\u00e1 asistentka jasn\u00e9 pokyny, jak postupovat p\u0159i <strong>vy\u0159izov\u00e1n\u00ed korespondence<\/strong> \u010di stanoven\u00ed d\u016fle\u017eitosti jednotliv\u00fdch dokument\u016f. Lze vyu\u017e\u00edt anal\u00fdzu ABC, Eisenhower\u016fv princip \u010di <a href=\"https:\/\/orangeacademy.cz\/clanky\/paretovo-pravidlo\/\" target=\"_blank\" rel=\"noopener noreferrer\">Paretovo pravidlo<\/a> podle va\u0161ich preferenc\u00ed. To je vhodn\u00e9 obzvl\u00e1\u0161\u0165 v\u00a0p\u0159\u00edpadech, kdy se firma ohledn\u011b urgence vy\u0159\u00edzen\u00ed nevyj\u00e1d\u0159\u00ed.<\/p>\n<p><strong>Nap\u0159. m\u016f\u017ee b\u00fdt komunikace ve firm\u011b nastavena takto:<\/strong><\/p>\n<ul>\n<li>p\u0159\u00edchoz\u00ed po\u0161ta \u2013 vy\u0159\u00edzen\u00ed do 3 dn\u016f,<\/li>\n<li>e-maily \u2013 vy\u0159\u00edzen\u00ed do 2 dn\u016f,<\/li>\n<li><a href=\"https:\/\/orangeacademy.cz\/clanky\/zalozeni-datove-schranky\/\" target=\"_blank\" rel=\"noopener noreferrer\">datov\u00e1 schr\u00e1nka<\/a> \u2013 vy\u0159\u00edzen\u00ed do 24 hodin,<\/li>\n<li>osobn\u00ed doru\u010den\u00ed \u2013 vy\u0159\u00eddit do 24 hodin,<\/li>\n<li>telefonick\u00fd kontakt \u2013 vy\u0159\u00eddit okam\u017eit\u011b.<\/li>\n<\/ul>\n<p>Samoz\u0159ejm\u011b se jedn\u00e1 pouze o orienta\u010dn\u00ed \u00fadaje. Rychlost vy\u0159\u00edzen\u00ed korespondence mus\u00ed b\u00fdt posuzov\u00e1na komplexn\u011b z\u00a0v\u00edce hledisek.<\/p>\n\n\t\t<style type=\"text\/css\">\n\t\t\t#gallery-1 {\n\t\t\t\tmargin: auto;\n\t\t\t}\n\t\t\t#gallery-1 .gallery-item {\n\t\t\t\tfloat: left;\n\t\t\t\tmargin-top: 10px;\n\t\t\t\ttext-align: center;\n\t\t\t\twidth: 100%;\n\t\t\t}\n\t\t\t#gallery-1 img {\n\t\t\t\tborder: 2px solid #cfcfcf;\n\t\t\t}\n\t\t\t#gallery-1 .gallery-caption {\n\t\t\t\tmargin-left: 0;\n\t\t\t}\n\t\t\t\/* see gallery_shortcode() in wp-includes\/media.php *\/\n\t\t<\/style>\n\t\t<div id='gallery-1' class='gallery galleryid-3021 gallery-columns-1 gallery-size-large'><dl class='gallery-item'>\n\t\t\t<dt class='gallery-icon landscape'>\n\t\t\t\t<a href='https:\/\/orangeacademy.cz\/clanky\/prijem-a-archivace-dokumentu\/archivace-dokumentu-v-sanonech\/'><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"574\" src=\"https:\/\/orangeacademy.cz\/clanky\/wp-content\/uploads\/2020\/08\/archivace-dokumentu-v-sanonech-930x574.jpg\" class=\"attachment-large size-large\" alt=\"archivace dokument\u016f v \u0161anonech\" \/><\/a>\n\t\t\t<\/dt><\/dl><br style=\"clear: both\" \/>\n\t\t<\/div>\n\n<h2>Aplikace pro archivaci a spr\u00e1vu dokument\u016f<\/h2>\n<p>Pro spr\u00e1vu smluv m\u016f\u017eete vyu\u017e\u00edt prost\u0159ed\u00ed po\u010d\u00edta\u010de, u v\u011bt\u0161\u00edch spole\u010dnost\u00ed je zaj\u00edmav\u011bj\u0161\u00edm \u0159e\u0161en\u00edm p\u0159\u00edmo <strong>aplikace pro spr\u00e1vu smluv<\/strong>. D\u00edky tomu budete m\u00edt kompletn\u00ed p\u0159ehled nad va\u0161imi smlouvami a mo\u017enost dopsat si k nim \u00fakoly, pozn\u00e1mky atd. V\u0161echny smlouvy budete m\u00edt k dispozici online, sta\u010d\u00ed je jen naskenovat do aplikace.<\/p>\n<p>Nap\u0159. aplikace <strong>Syst\u00e9m DOCU\u2011X DMS, EXON, Onesoft, Eira apod. <\/strong>pro spr\u00e1vu a \u00fapravu smluv, kter\u00e9 umo\u017e\u0148uj\u00ed ukl\u00e1dat smlouvy po\u00a0naskenov\u00e1n\u00ed\u00a0a smlouvy v editovateln\u00e9 podob\u011b. Obsahuj\u00ed i \u0161ablony pro tvorbu smluv, p\u0159ipom\u00ednkov\u00e1n\u00ed a schvalov\u00e1n\u00ed a podpis cel\u00e9 smlouvy. V\u00e1\u0161 \u00fa\u010det m\u016f\u017eete propojit s\u00a0celou firmou.<\/p>\n<h2>Archivace dokument\u016f ze z\u00e1kona<\/h2>\n<p>Ka\u017ed\u00e1 firma b\u011bhem sv\u00e9ho podnik\u00e1n\u00ed eviduje nespo\u010det dokument\u016f, jako jsou faktury, <a href=\"https:\/\/orangeacademy.cz\/kurzy-ucetnictvi\/rekvalifikacni-kurzy-ucetnictvi\" target=\"_blank\" rel=\"noopener noreferrer\">\u00fa\u010detn\u00ed doklady<\/a>, smlouvy a jin\u00e1 korespondence. Archivace dokument\u016f m\u016f\u017ee b\u00fdt v pap\u00edrov\u00e9 podob\u011b nebo elektronick\u00e1. N\u011bkter\u00e9 firmy preferuj\u00ed ob\u011b mo\u017enosti sou\u010dasn\u011b. Podm\u00ednkou v\u0161ak je <strong>uchov\u00e1vat dokumenty v \u010diteln\u00e9m stavu<\/strong> po ur\u010den\u00fd po\u010det let. V\u0161e stanovuj\u00ed jednotliv\u00e9 z\u00e1kony, kter\u00e9 si p\u0159edstav\u00edme bl\u00ed\u017ee. Doba archivace dokument\u016f se li\u0161\u00ed podle typu listiny a podnikatelsk\u00e9ho subjektu. M\u016f\u017ee se jednat o p\u011bt a\u017e t\u0159icet let. Pro archivaci se pou\u017e\u00edvaj\u00ed archiva\u010dn\u00ed krabice.<\/p>\n<blockquote><p><em>Mzdov\u00e9 listy a \u00fa\u010detn\u00ed z\u00e1znamy s \u00fadaji pro \u00fa\u010dely d\u016fchodov\u00e9ho poji\u0161t\u011bn\u00ed je nutn\u00e9 uchov\u00e1vat 30 let!<\/em><\/p><\/blockquote>\n<h3><strong>Archivace dokument\u016f \u2013 jak dlouho?<\/strong><strong>\u00a0<\/strong><\/h3>\n<p>Jak dlouho mus\u00ed firma uchov\u00e1vat \u00fa\u010detn\u00ed z\u00e1v\u011brku, \u00fa\u010detn\u00ed a da\u0148ov\u00e9 doklady a mzdov\u00e9 listy?<\/p>\n<p><strong>Z\u00e1kon o \u00fa\u010detnictv\u00ed (z\u00e1kon \u010d. 563\/1991) \u00a7 31 a \u00a7 32<\/strong><\/p>\n<p>\u00da\u010detn\u00ed jednotky jsou povinny uschov\u00e1vat \u00fa\u010detn\u00ed z\u00e1znamy pro \u00fa\u010dely veden\u00ed \u00fa\u010detnictv\u00ed po dobu, kterou stanovuje z\u00e1kon, a to \u00fa\u010detn\u00ed z\u00e1v\u011brku a v\u00fdro\u010dn\u00ed zpr\u00e1vu\u00a0<strong>po dobu 10 let<\/strong>, \u00fa\u010detn\u00ed doklady a z\u00e1znamy, \u00fa\u010detn\u00ed knihy, odpisov\u00e9 pl\u00e1ny, inventurn\u00ed soupisy, \u00fa\u010dtov\u00fd rozvrh, p\u0159ehledy\u00a0po dobu 5 let.<\/p>\n<p><strong>Z\u00e1kon o archivnictv\u00ed a spisov\u00e9 slu\u017eb\u011b a o zm\u011bn\u011b n\u011bkter\u00fdch z\u00e1kon\u016f (z\u00e1kon \u010d. 499\/2004 Sb.)<\/strong><\/p>\n<p>Podnikatel\u00e9 zapsan\u00ed v obchodn\u00edm rejst\u0159\u00edku jsou povinni uchov\u00e1vat tyto dokumenty a umo\u017enit z nich <strong>v\u00fdb\u011br archiv\u00e1li\u00ed<\/strong>. Jedn\u00e1 se o zakladatelsk\u00e9 dokumenty, statuty, stanovy, jednac\u00ed \u0159\u00e1dy, dokumentace likvidace a z\u00e1niku podnikatele zapsan\u00e9ho v obchodn\u00edm rejst\u0159\u00edku, zpr\u00e1vy dozor\u010d\u00edho org\u00e1nu, z\u00e1pisy z valn\u00fdch hromad, zpr\u00e1vy o auditu, v\u00fdro\u010dn\u00ed zpr\u00e1vy, smlouvy o p\u0159evodu vlastnick\u00e9ho pr\u00e1va k nemovitostem a listiny osv\u011bd\u010duj\u00edc\u00ed p\u0159echod vlastnick\u00e9ho pr\u00e1va k\u00a0nemovitostem, dokumentace z\u00e1pisu a certifikace ochrann\u00fdch zn\u00e1mek, uk\u00e1zky vlastn\u00edch propaga\u010dn\u00edch materi\u00e1l\u016f a dokumentace atd.<\/p>\n<p><strong>Z\u00e1kon o dani z p\u0159idan\u00e9 hodnoty (z\u00e1kon \u010d. 235\/2004 Sb.) \u00a7 27<\/strong><\/p>\n<p>Pl\u00e1tce DPH mus\u00ed ze z\u00e1kona uchov\u00e1vat v\u0161echny da\u0148ov\u00e9 doklady rozhodn\u00e9 pro stanoven\u00ed dan\u011b\u00a0nejm\u00e9n\u011b <strong>po dobu 10 let\u00a0<\/strong>od konce zda\u0148ovac\u00edho obdob\u00ed.<\/p>\n<p><strong>Z\u00e1kon o organizaci a prov\u00e1d\u011bn\u00ed soci\u00e1ln\u00edho zabezpe\u010den\u00ed (z\u00e1kon \u010d. 582\/1991 Sb.) \u00a7 35a<\/strong><\/p>\n<p>Archivovat se mus\u00ed dokumenty t\u00fdkaj\u00edc\u00ed se zam\u011bstnanc\u016f, jedn\u00e1 se o stejnopisy eviden\u010dn\u00edch list\u016f\u00a0\u2013 <strong>3\u00a0roky<\/strong>, mzdov\u00e9 listy, \u00fa\u010detn\u00ed z\u00e1znamy o\u00a0\u00fadaj\u00edch pot\u0159ebn\u00fdch pro \u00fa\u010dely d\u016fchodov\u00e9ho poji\u0161t\u011bn\u00ed\u00a0\u2013 <strong>30\u00a0let<\/strong> (u\u00a0starobn\u00edho d\u016fchodu pouze 10\u00a0let), u\u00a0obchodn\u00ed spole\u010dnosti a dru\u017estva seznam spole\u010dn\u00edk\u016f, \u010dlen\u016f statut\u00e1rn\u00edho org\u00e1nu, dozor\u010d\u00ed rady a p\u0159ehled, kdy tato spole\u010dnost neodvedla pojistn\u00e9 na soci\u00e1ln\u00ed zabezpe\u010den\u00ed a p\u0159\u00edsp\u011bvek na st\u00e1tn\u00ed politiku zam\u011bstnanosti\u00a0\u2013 <strong>6\u00a0let<\/strong>.<\/p>\n<p><strong>Archivace e-mail\u016f ve firm\u011b<\/strong><\/p>\n<p>V\u00a0\u010cesk\u00e9 republice m\u00e1 ka\u017ed\u00e1 firma povinnost p\u0159evz\u00edt plnou kontrolu nad smazan\u00fdmi a archivovan\u00fdmi e-maily, a to d\u00edky evropsk\u00e9mu na\u0159\u00edzen\u00ed GDPR <strong>po dobu a\u017e 10 let<\/strong>.\u00a0Firmy maj\u00ed z\u00e1konnou povinnost uchov\u00e1vat elektronick\u00e9 z\u00e1znamy podnikov\u00fdch dat v\u010detn\u011b e-mail\u016f. V p\u0159\u00edpad\u011b pr\u00e1vn\u00edch spor\u016f mus\u00ed b\u00fdt v\u0161echny tyto z\u00e1znamy dohledateln\u00e9, nespol\u00e9hejte se tak na obecn\u00e9 z\u00e1lohov\u00e1n\u00ed. Klasick\u00e1 v\u00fdmluva, \u017ee dan\u00fd soubor nem\u016f\u017eete naj\u00edt, neobstoj\u00ed.<\/p>\n<p>Po uplynut\u00ed archiva\u010dn\u00ed povinnosti je vhodn\u00e9\u00a0p\u00edsemnosti zlikvidovat. Nejvhodn\u011bj\u0161\u00edm zp\u016fsobem je\u00a0skartace.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Vr\u0161\u00ed se v\u00e1m na stole faktury, smlouvy a p\u0159\u00edchoz\u00ed po\u0161ta? V\u00edte jak\u00e9 jsou ve firm\u011b intern\u00ed sm\u011brnice? M\u00e1te citliv\u00e9 dokumenty ulo\u017een\u00e9 na bezpe\u010dn\u00e9m m\u00edst\u011b? Zn\u00e1te pravidla archivace dokument\u016f? Porad\u00edme v\u00e1m, jak na smlouvy a korespondenci od A do Z. Jak na efektivn\u00ed \u0159\u00edzen\u00ed a spr\u00e1vu dokument\u016f? Jestli\u017ee do firmy jak\u00fdmkoliv zp\u016fsobem doraz\u00ed dokument, je zapot\u0159eb\u00ed [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":3022,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[1,20],"tags":[30,18,24,31],"class_list":["post-3021","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-nezarazeno","category-prace-a-kariera","tag-jak-si-usnadnit-praci","tag-navody","tag-nova-prace","tag-tipy-na-aplikace"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Jak ve firm\u011b evidovat smlouvy? P\u0159\u00edjem a archivace dokument\u016f<\/title>\n<meta name=\"description\" content=\"Vr\u0161\u00ed se v\u00e1m na stole faktury, smlouvy a p\u0159\u00edchoz\u00ed po\u0161ta? Zn\u00e1te pravidla archivace dokument\u016f? Porad\u00edme v\u00e1m, jak na korespondenci od A do Z.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/orangeacademy.cz\/clanky\/prijem-a-archivace-dokumentu\/\" \/>\n<meta property=\"og:locale\" content=\"cs_CZ\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Jak ve firm\u011b evidovat smlouvy? P\u0159\u00edjem a archivace dokument\u016f\" \/>\n<meta property=\"og:description\" content=\"Vr\u0161\u00ed se v\u00e1m na stole faktury, smlouvy a p\u0159\u00edchoz\u00ed po\u0161ta? Zn\u00e1te pravidla archivace dokument\u016f? 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